EXECUTIVE ADMINISTRATIVE ASSISTANT

SAN ANTONIO TX 78230

Snelling Staffing is urgently hiring for an immediate Executive Administrative Assistant to join a nonprofit organization dedicated to strengthening local communities and supporting underserved populations in the San Antonio area. This is a dynamic administrative support role ideal for someone organized, professional, and passionate about community impact. The right candidate will provide key administrative support to the senior team and board members—starting as soon as this week!

PAY/SCHEDULE/LOCATION/BENEFITS:

• $18.00–$20.00/hr DOE
• San Antonio, TX 78230
• Mon–Fri | 8:00 AM–5:00 PM
• Weekly Pay via Direct Deposit or Pay Card
• Immediate Hire (Start Within a Week)
• Access to Medical, Dental, Vision & more

EXECUTIVE ADMINISTRATIVE ASSISTANT DUTIES:

• Answer and route phone calls, greet visitors, and maintain a professional reception area
• Maintain incoming/outgoing mail logs and support all office correspondence
• Coordinate meetings and manage scheduling using Outlook, Zoom, Teams, and Microsoft 365
• Assist with QuickBooks Online data entry, check deposits, and bank deposit slip prep
• Track inventory, order office supplies, and manage filing systems (electronic and paper)
• Record, transcribe, and finalize board meeting minutes; assist with board liaison duties
• Support the Senior Administrative Assistant and Executive Team with document preparation and program coordination related to community-focused initiatives
• Use Smartsheets and other tools for project tracking and administrative follow-up

EXECUTIVE ADMINISTRATIVE ASSISTANT REQUIREMENTS:

• 1–2 years of administrative or executive support experience preferred
• Associate’s degree is preferred; equivalent experience will be considered
• Bilingual English/Spanish is a plus
• Proficiency with Microsoft Office Suite, Outlook, Zoom/Teams preferred
• Experience with QuickBooks Online and Smartsheets is a plus
• Comfortable interacting with city boards and government representatives
• Must have reliable transportation, a valid Class C license, and an acceptable driving record
• Submit to a drug screen & criminal background check

*Apply online or email your resume to [email protected] for quicker consideration.

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SNELLING is a contingency recruiting firm, placing candidates in temporary, temp-to-hire, and direct-hire positions for over 70 years. All inquiries are strictly confidential, and our clients pay all search fees. Contact us TODAY with confidence!

Awards and Recognition

• Best Professional Search Firms® – Forbes 2023
• Best Temporary Staffing Firms® – Forbes 2023
• Best of Staffing® Client Satisfaction Diamond Award (2013-2023)