EXECUTIVE ADMINISTRATIVE ASSISTANT

SAN ANTONIO TX 78209

Snelling Staffing is urgently hiring for an immediate Executive Administrative Assistant to join a professional architectural and design firm serving both commercial and residential clients in the San Antonio area. This direct hire front desk role is ideal for someone polished, organized, and highly professional. The right candidate will support senior leadership and ensure smooth office operations—starting as soon as this week!

PAY/SCHEDULE/LOCATION/BENEFITS:

• $45,000–$50,000/year DOE (Starting at $21/hr and up, depending on experience)
• San Antonio, TX 78209
• Mon-Fri Schedule: Mon–Thurs | 8:00 AM–5:30 PM +Fri | 8:00 AM–3:00 PM
• Direct Hire | Immediate Start
• Health, Dental, and Vision Insurance (after 30 days)
• PTO + 10 Paid Holidays
• 401(k) with Company Match (after 6 months)

EXECUTIVE ADMINISTRATIVE ASSISTANT DUTIES:

• Serve as the professional face of the office—answer phones, greet visitors, manage front desk operations
• Schedule meetings, maintain executive calendars, and coordinate travel arrangements
• Prepare reports, presentations, meeting minutes, and internal communications
• Assist with consultant contracts, purchase orders, and light financial tasks
• Maintain filing systems and contact lists using Outlook, Open Asset, and Microsoft 365
• Support board and leadership team with meeting logistics, room setup, and catering preferences
• Handle confidential information with discretion and assist with special projects as needed

EXECUTIVE ADMINISTRATIVE ASSISTANT REQUIREMENTS:

• 3+ years of experience in executive or high-level administrative support
• Professional appearance and demeanor with excellent communication skills
• Experience in the AEC (Architecture/Engineering/Construction) field preferred
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams)
• Strong attention to detail and ability to multitask in a fast-paced environment
• Previous experience handling confidential data with maturity and integrity
• Reliable transportation required
• Must be authorized to work in the United States
• Must pass drug screen & criminal background check

*Apply online or email your resume to [email protected] for quicker consideration.

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SNELLING is a contingency recruiting firm, placing candidates in temporary, temp-to-hire, and direct-hire positions for over 70 years. All inquiries are strictly confidential, and our clients pay all search fees. Contact us TODAY with confidence!

Awards and Recognition:

• Best Professional Search Firms® – Forbes 2023
• Best Temporary Staffing Firms® – Forbes 2023
• Best of Staffing® Client Satisfaction Diamond Award (2013-2023)